Financial Controller

Website The Biovac Institute

The Biovac Institute requires a Financial Controller to contribute to its mission of establishing local biological and vaccine manufacturing capability at its Cape Town based site. Being the only one of its kind in South Africa, Biovac strives to respond to the vaccine needs of the developing countries, specifically South Africa and Sub Saharan Africa. This is a particularly exciting time for the company as it continues to grow, strengthen and build on its success and further develop its capabilities, products, services and market diversification.

The successful incumbent will report to the Finance Manager (FM).

The Key Performance Areas for this position include:

Manage Creditors:

    • Review and run Ledgers, sub-ledgers and age analysis
    • Control Accounts, for local and overseas suppliers
    • Agree age analysis to the TB for the period under review
    • Review and sign off monthly reconciliations
    • Create DME file and authorize journals and payments on Nedbank
    • Oversee credit card management for affected employees


Overseas suppliers:

  • Review the EOI report from Nedbank
  • Provide customs documents as per agreed timelines
  • Excon application process to be followed for new payments
  • Save creditors reports on the shared drive for management accounts

Fixed Assets:

  • Agree FAR to TB on a monthly basis
  • Review and approve reclassification journals
  • Review depreciation reasonability test to previous month
  • Oversee compliance and implement the fixed asset procedure

Manage Debtors:

  • Review and run ledgers, sub-ledgers and age analysis
  • Manage control accounts for local and export customers
  • Review the provincial debtors age analysis for reporting to the external stakeholders agree age analysis to TB for the period under review
  • Accounts receivable, ensure that debtor’s days are kept within 45 days
  • Review debt collections monthly and monitor significant customers
  • Clearing long-outstanding debts
  • Review and authorize all cross charges for the period under review
  • Save debtors reports on the shared drive for management accounts
  • Manage debtors master in accordance with the SOP
  • Manage pricing master
  • DOH report submitted by the 5th working day as per agreement

Cash and Bank

  • Manage reconciliation of bank accounts
  • Manage petty cash, perform cash on hand reconciliation each month
  • Review and authorize payment and receipt journals
  • Review and authorize forex orders for travellers
  • Manage banking profile and queries with business banker


  • Balance intercompany loan accounts/loan accounts agree to TB
  • Review and authorize month-end journals
  • Compile and review balance sheet reconciliations performed monthly
  • Review of income statement accounts and provide explanations to FM on queries raised
  • Review and authorize accrual/prepayment journals and agree to TB
  • Review and authorize monthly payroll related items
  • Expense debit order payments for the period under review
  • Manage other group entities: BioGBS/Cape Bio and Biovac Consortium month-end entries
  • Review monthly supporting schedules (e.g. distribution fee, overseas payments, loans)
  • VAT – review VAT compilation in line with SARS requirements
  • Run forex valuation report and review accuracy of system output
  • Review trial balance for completeness and accuracy
  • Investigate and resolve any discrepancies/mistakes in trial balance postings
  • Closing of period on SAP
  • Hand over accounts to financial manager for monthly reporting
  • Oversee finance team compliance to keeping document trails and archiving thereof


  • Plan, organize and coordinate interim and year-end audit activities with external auditors.
  • Audit contribution in terms of preparation of accounts, supporting schedules/explanations, sample co-ordination
  • Implement suggestions made by the auditors to improve processes and procedures to ensure accuracy of accounts and to minimize the risk of fraud or other loss to the entity

People Management

  • Achieve high performance, through the quality management team, against the quality unit’s deliverables and provide the required support to other areas in the business to ensure overall company success
  • Manage the finance team and provide support to the finance manager in daily tasks/requests
  • Provide strategic, operational and behavioural mentoring and guidance to direct reports
  • Ensure the relevant expertise and current Good Manufacturing Practices (cGMP) alignment exists within the teams
  • Ensure continuous internal and external knowledge & skills development of the unit in line with on the job, legislative and best practice requirements
  • Ensure excellent service delivery to all stakeholders internally, as well as externally
  • Identify activities for delegation and empower functional managers with the required levels of decision making ability to ensure smooth running of the operations.
  • Ensure effective employee relations with regards to conduct and performance in accordance with the company values as well as performance culture. Ensure that people related matters are addressed in line with labour legislation, company policies and practices.

Business Management

  • Ensure FTE’s are compiled capacity planning in order to achieve goals within the timeframes as determined and within the budget provided
  • Identify key opportunities and deliverables as required by own unit/ section or by other departments for cross functional synergies/ project work and oversee implementation
  • Monitor progress and learnings to ensure adequate return on time and resources invested.
  • Proactively mitigate general business as well as area of responsibility- related risks and find ways to mitigate these.
  • Ensure effective and comprehensive planning of the unit/ sections’ financial forecast and budget requirements
  • Liaison between finance team and ERP consultants for finance related queries

Instill a cost-conscious culture and responsible investment in initiatives that add value to the business and fits within the financial plan and priorities.


  • Degree/ Diploma Finance or equivalent

Experience and Skills Required

  • 3-5 years’ experience in a similar role
  • 2 years supervisory experience in similar position
  • Solid experience in having faced audits
  • SAP experience advantageous

Technical Competencies

  • cGMP vaccine manufacturing- quality and regulatory compliance knowledge, i.e. MCC and WHO
  • Basic understanding of the LRA/ BCEA and related legislation
  • Business processes (pharmaceutical and vaccine industry)
  • Proficient in Microsoft office packages
  • Attention to detail
  • Analytical skills
  • Statistical literacy
  • Budgeting
  • Finance related legislation and governance
  • Technical report writing
  • Record / documentation management

Other requirements

  • Local and international travel may be required
  • Own, reliable transport required for possible standby, shift and overtime work

All positions will be filled in accordance with our Employment Equity policy as The Biovac Institute is committed to the pursuit of excellence, diversity and redress.

Interested persons to kindly submit their CV’s to by 30 June 2018.


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