Creditors Clerk

Website The Biovac Institute

The Biovac Institute requires a Creditors Clerk to contribute to its mission of establishing local biological and vaccine manufacturing capability at its Cape Town based site. Being the only one of its kind in South Africa, Biovac strives to respond to the vaccine needs of the developing countries, specifically South Africa and Sub-Saharan Africa. This is a particularly exciting time for the company as it continues to grow, strengthen and build on its success and further develop its capabilities, products, services and market diversification.

The successful incumbent will report to the Financial Controller

Key Duties & Responsibilities:

  • Maintain, ensuring invoices are sent for procuring and supplier statements are received within three business days after month end
  • Capture invoices on MIRO (SAP) ensure invoice checks are completed in line with SARS and GAAP
  • Capture Freight invoice pertaining to Imports using the FB60 function on SAP ERP
  • Prepare recons for COD suppliers prior to payment run schedule each Friday
  • Ensure all 30day supplier reconciliations are completed by the 20th day of the month
  • Perform payment proposal, after concluding critical checks
  • Ensure all Service Level Agreement and Opex Suppliers are paid for the period under review
  • Manage Foreign/Overseas payment processes in the event of designated clerk absenteeism.
  • Prioritise Bank Recons on the 1st working day after month end: Foreign and Local currencies are completed and filed
  • Maintain Call Account Schedule on (Y-Drive), perform/complete and file bank reconciliation.
  • Ensure Debit orders are expensed within the 3 working days after month end:
  • Assist with VAT compilation requirements on a monthly basis.
    • Print proof of payments and attach to payment batches for filing.
    • Maintain the Age Analysis focusing on aging buckets more than 60days
    • Maintain the accounts payable sub-ledgers, resolve all queries promptly and efficiently
    • Liaise with internal and external stakeholders daily to fast track invoices
    • Perform Balance Sheet Recons for Bank Accounts
    • 2 years Strong Reconciliation Skills
    • SAP experience will be an advantage on the Accounts payable module
    • System and SOP input
    • Assistance with the audit requests
    • Accruals: inform the Financial Controller outstanding invoices



Technical Competencies required to perform this aspect of the role:

  • cGMP vaccine manufacturing- quality and regulatory compliance knowledge, i.e. MCC and WHO
  • Cold Chain processes
  • GWP compliance and processes
  • Tax and related Finance Related legislation
  • Technical Report Writing
  • Microsoft Office
  • cGMP vaccine manufacturing- quality and regulatory compliance knowledge, i.e. MCC and WHO
  • Quality management Systems

Generic Competencies required

  • Compliance Orientation
  • Written and Verbal Communication
  • Planning and coordination
  • Coordination ability
  • Attention to detail
  • Retention and documentation management
  • Coordination ability
  • Project planning, implementation, execution and close out skills.
  • Flexibility and adaptability in responding to change
  • Verbal and written Communication Ability

Knowledge & Experience

  • 2 years’ experience in creditors
  • Knowledge of Navision & excel skills, with strong reconciliation skills


  • Matric/ Grade 12 equivalent, bookkeeping diploma or degree with accounting as subject

Other requirements

Potential shift work, own reliable transport, ability to conduct road and air travel nationally and internationally

All positions will be filled in accordance with our Employment Equity policy as The Biovac Institute is committed to the pursuit of excellence, diversity and redress.

Interested persons to kindly submit their CV’s to by 30 May 2018

Kindly note that by submitting your application for this career opportunity you agree that Biovac may use your application for the purpose of the recruitment and selection of the said position and this information may be shared with the relevant stakeholders in the business

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Current salary is SA Rands

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